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Activities Funding Forms


Coach Out-of-Pocket Expenses

Below you will find information and forms pertaining to HSD out-of-pocket expense claims.

The first attachment is a memo explaining the HSD out-of-pocket expense policy in detail.

The second attachment is the form to be used if you have a combination of receipted meals, unreceipted meals, and/or accommodation claims.

The third attachment is a SHORT form and may be used for receipted meals.

The fourth attachment is a SHORT form and may be used for unreceipted meals.


PLEASE READ THIS MEMO:

FORMS (three to choose from; see above for explanation of differences):


Related HSD Forms and Info



 Extra-Curricular Trips.pdf (required for every trip not on a school bus; lists the drivers, vehicles, and passengers in each vehicle)

Driver Authorization for Transportation (must be filled out by each parent driver EACH SCHOOL YEAR)

Parental Consent for Student Transportation.pdf (permission for a student to transport themselves - no passengers - to an activity)


Student Leadership



Extra-curricular Choir



Extra-curricular Drama



Golf

The policy governing funding for golf programs is outlined on the forms posted below.  Please read through the appropriate form(s) in their entirety so you have a clear understanding of policy and protocol.  

Please note:  purchases made AFTER the last day of competition will not be considered as eligible expenses toward the current school year/season.

If any of your golfers attended Provincials, fill out and append the attached provincials expenses form.

If you have any questions, please feel free to contact Brian Grest (306-231-8284; brian.grest@horizonsd.ca)

Junior (Grass)

Senior (Grass)


Cross Country

The policy governing funding for cross country programs is outlined on the forms posted below.  Please read through the form(s) in their entirety so you have a clear understanding of policy and protocol.  

Please note:  purchases made AFTER the last day of competition will not be considered as eligible expenses toward the current school year/season.

If any of your runners attended Provincials, fill out and append the provincials expenses form.

If you have any questions, please feel free to contact Brian Grest (306-231-8284; brian.grest@horizonsd.ca)



Soccer

The policy governing funding for soccer programs is outlined on the forms posted below.  Please read through the appropriate form(s) carefully so you have a clear understanding of policy and protocol.  

Please note:  purchases made AFTER the last day of competition will not be considered as eligible expenses toward the current school year/season.

If your team attended Regionals and/or Provincials, fill out and append the Regionals and/or Provincials Expenses form.

If you have any questions, please feel free to contact Brian Grest (306-231-8284; brian.grest@horizonsd.ca)

Jr. Girls

Jr. Boys

Sr. Girls

Sr. Boys


Football

The policy governing funding for football programs is outlined on the forms posted below.  Please read through the appropriate form(s) carefully so you have a clear understanding of policy and protocol.  

Please note:  purchases made AFTER the last day of competition will not be considered as eligible expenses toward the current school year/season.

If you have any questions, please feel free to contact Brian Grest (306-231-8284; brian.grest@horizonsd.ca)

Tackle (Junior and Senior)

Jr. Flag

Sr. Girls Flag


Volleyball

The policy governing funding for volleyball programs is outlined on the forms posted below.  Please read through the appropriate form(s) carefully so you have a clear understanding of policy and protocol.  

Please note:  purchases made AFTER the last day of competition will not be considered as eligible expenses toward the current school year/season.

If your team attended Regionals and/or Provincials, fill out and append the Regionals and/or Provincials Expenses form.

If you have any questions, please feel free to contact Brian Grest (306-231-8284; brian.grest@horizonsd.ca)

Jr. "B" Girls

Jr. "B" Boys

Jr. Girls

Jr. Boys

Sr. Girls
Sr. Girls "B" (separate roster, separate schedule)

Sr. Boys
Sr. Boys "B" (separate roster, separate schedule)


Curling

The policy governing funding for curling programs is outlined on the forms posted below.  Please read through the appropriate form(s) carefully so you have a clear understanding of policy and protocol.  

Please note:  purchases made AFTER the last day of competition will not be considered as eligible expenses toward the current school year/season.

If your team attended Regionals and/or Provincials, fill out and append the Regionals and/or Provincials Expenses form.

IMPORTANT NOTE:  In curling, it is not uncommon for school teams/school curlers to enter into community leagues play.  This creates a gray area in terms of funding, as regular season grants are calculated based on "days of competition", so it is important to clarify what a day of competition is.  For a game/competition to be sanctioned as a "school" competition:
- your team must be made up of only members of your school's program
- your Board-approved coach or supervisor must be present
- your opponent must be a school team (made up of only members of that school's program)
- your opponent's Board-approved coach or supervisor must be present
If these conditions are not met, the competition cannot be sanctioned by the Board and thus cannot be eligible for Board funding.

If you have any questions, please feel free to contact Brian Grest (306-231-8284; brian.grest@horizonsd.ca)

Junior

Senior


Wrestling

It appears there are no wrestling programs in HSD this school year.  If this is incorrect, contact Brian Grest at 306-231-8284 immediately.


Basketball

The policy governing funding for basketball programs is outlined on the forms posted below.  Please read through the appropriate form(s) carefully so you have a clear understanding of policy and protocol.  

Please note:  purchases made AFTER the last day of competition will not be considered as eligible expenses toward the current school year/season.

If your team attended Regionals and/or Provincials, fill out and append the Regionals and/or Provincials Expenses form.

If you have any questions, please feel free to contact Brian Grest (306-231-8284; brian.grest@horizonsd.ca)

Jr. Girls
Jr. Girls "B" (separate roster, separate schedule)

Jr. Boys
Jr. Boys "B" (separate roster, separate schedule)

Sr. Girls
Sr. Girls "B" (separate roster, separate schedule)

Sr. Boys
Sr. Boys "B" (separate roster, separate schedule)


Archery

The policy governing funding for archery programs is outlined on the form posted below.  Please read through the form carefully so you have a clear understanding of policy and protocol.  

Please note:  purchases made AFTER the last day of competition will not be considered as eligible expenses toward the current school year/season.

If you have any questions, please feel free to contact Brian Grest (306-231-8284; brian.grest@horizonsd.ca)



Badminton

The policy governing funding for badminton programs is outlined on the forms posted below.  Please read through the appropriate form(s) carefully so you have a clear understanding of policy and protocol.  

Please note:  purchases made AFTER the last day of competition will not be considered as eligible expenses toward the current school year/season.

If any of your athletes attended Regionals and/or Provincials, fill out and append the provincials expenses form.

If you have any questions, please feel free to contact Brian Grest (306-231-8284; brian.grest@horizonsd.ca)

Junior

Junior "Developmental" (use this form only if your school ran two separate junior programs - competitive and developmental)

Senior


Track

The policy governing funding for track programs is outlined on the forms posted below.  Please read through the appropriate form(s) carefully so you have a clear understanding of policy and protocol.  

Track is by far the most complicated activity as far as funding is concerned.  Please read the first attachment (and the second attachment) carefully to gain understanding of all the nuances of the policy and protocol.

Please note:  purchases made AFTER the last day of competition will not be considered as eligible expenses toward the current school year/season.

If any of your athletes attended Provincials, fill out and append the provincials expenses form.

If you have any questions, please feel free to contact Brian Grest (306-231-8284; brian.grest@horizonsd.ca)